How do I share a meeting with my committee members in the Governance360 app?

This feature is only available to anyone with global or committee administrator rights

Assuming that you hold these rights, Click on your organisation's name under 'My Organisations'.

You should land on the 'Meetings' tab of the portal.

From here, you will be able to see your upcoming Board meetings (shaded in blue), as well as any past Board meetings (shaded in grey).

Click on the Board meeting that you'd like to share with a specific committee.

This should currently say 'Draft - not yet visible to Members' in an orange lozenge. This means that only you, and others with Admin permissions can currently see this meeting and the papers it holds.

To publish this meeting and share it with your commission - click the 'Publish Now' button to the right of the meeting title.

Now choose the options that you wish to add to the meeting properties (you can amend these later on in the Activity Log)

Press 'Publish Now' to send an email to all meeting participants updating them that the meeting and its papers are ready to view

They will NOT receive the papers directly by email. They will receive a link to the Meeting instance only, and will need to log-in securely as normal in order to view and download.